Community Management Services

Property Management, Administrative and Clerical

• Maintain Records and Files
• Set Up/Maintain Database of Owners
• Yearly Management Plan
• 24-Hour Emergency Answering Service
• Rules/Regulations Correspondence & Enforcement Letters
• Telephone contact with New and Potential Owners, Appraisers, Real Estate Agents, Inspectors
• General Correspondence
• Newsletters
• Distribution Of Association's New Owner Packet
• Attend Meetings
• Meeting Minutes
• Meeting Coordination
• Prepare Agendas for Meetings
• Coordinate Specification Development/Bid Preparation/Award winning contracts
• Work Orders: Processing & Recording
• Site Visits
• Periodic Status Reports
• Hiring/Firing/Scheduling of On-Site Personnel & Contractors
• Lender, Escrow and Realtor Request
• Legal Liaison

Fiscal

• Accounts Receivable
• Accounts Payable
• Prepare and Distribute Monthly Financial Statement (accrual basis)
• Coordinate Tax Return and Audit preparation through Association's Accounting Firm
• Annual Reports Preparation and Filing for State Agencies
• Annual report for Corporation Commission
• Insurance Renewal
• Operating Budget Preparation
• Prepare notes on budget changes from previous fiscal period